How to Write a Lease Termination Letter
The time has finally arrived for you to move out of your apartment or townhome. One of the first things you need to do is give your landlord a notice of your intent to vacate the unit. In writing the document, though, you may be lost where to start. At Lucky Home Buyers, realty consultants in Towson, MD, we are going to show you how to write a lease termination letter the proper way.
What is a notice to vacate?
A notice to vacate is a written document that’s given to your landlord or property manager to tell them you intend to end your lease. This letter is required for most rentals, no matter how long the lease is. A notice to vacate is required even if your lease has an official end date. It’s helpful to mark this day in your calendar when you first sign a lease so you don’t miss it.
When do you give your notice to vacate?
Typically, a 30-day notice to vacate letter is sufficient time for your landlord. However, read through your lease agreement for details. The notice period is often stated in this document, so make sure you are following protocol.
While a 30-day notice to vacate is standard, your landlord may require a 60-day notice or 90-day notice. If your lease doesn’t clearly outline a timeline for your notice to vacate letter, contact your landlord for clarification.
Lease termination letter template
Here’s a sample letter for when you give notice on your rental. Fill in the information for sections in parentheses ( ), while the section in brackets [ ] is for your information, not to be included in the letter.
(Current Address of Your Apartment, unit ###)
(City, State, ZIP Code)
(Landlord Or Apartment Company’s Name)
(Address as Printed on Your Lease)
(City, State, ZIP Code)
Re: Notice of Intent to Vacate
Dear (Name of landlord or manager),
This letter constitutes my written (number of days’ notice that you need to give based on your lease agreement)-day notice that I will be moving out of my apartment on (date), the end of my current lease.
I am leaving because (new job, rent increase, etc.) [If there are problems with the apartment, your landlord would probably like to know, but be diplomatic — you have your rental history to consider. This section is not strictly necessary, but can be good as a professional courtesy.]
Please advise me on when my security deposit of $ (amount agreed upon in your lease) will be returned, as well as if you will be taking any money out for damages that fall outside of normal wear and tear.
I can be reached at (phone number and address) after (your moving day).
(Your Name & Signature)
About Lucky Home Buyers
At Lucky Home Buyers, we have over 25 years of experience providing win-win solutions to help homeowners get out of their sticky situations. Issues such as foreclosure, owning a burdensome property, probate, or anything else, we focus on providing you with a compassionate solution to your situation so you can continue to do the things you love.